The Lorient photo library brings together the image collections of all the city's departments using Keepeek software.
Whenthe first users asked about setting up a photo management system for the communications department, the IT department came up with a rather original idea: why limit ourselves to the communications department? Why not bring together the visual assets of all the city's departments ?
Not an easy task: each department has its own operating methods, habits, needs and constraints. The project is ambitious.
A photo library for all departments
Theproject quickly took shape. All departments were involved: communications, technical services, archives, cultural services... The first objective was to bring together all the collections within a simple, powerful media management tool. All employees must be able to use the new database without any prior training.
Of course, we need to standardize filing and organization methods. The main principles and best practices must be respected by all.
However, to ensure that everyone buys into this large-scale project, we need to offer areas of autonomy where each department is free in its day-to-day management.
At the heart of the debate is the balance between autonomy and standardization, and Keepeek reveals its effectiveness. The management of digital resources in the form of folders and sub-folders is ideal for giving autonomy to each department.
With clever rights management, they can organize their images without interfering with other users.
Transferring media between departments
The ambition doesn't stop there.
What about sharing photos between departments? A photo of the foundations of the new crèche will interest the communications department to illustrate the inauguration of the building. An image taken on the spot by the communications photographer will be given to the archives department to ensure its memory and durability.
Keepeek DAM collaborative spaces are deployed to ensure this dialogue between departments. With a simple drag and drop, an image from a collection can be shared with other employees. Uniformity of usage and document language: the objective has been achieved for such a large-scale project. The strong commitment of all departments to the project makes this information sharing possible. The flexibility of the Keepeek tool gives everyone the freedom to manage their media on a day-to-day basis.
Thislarge-scale project illustrates Keepeek's ability to lead major documentary projects. Our know-how in terms of DAM project management and iconographic consultancy complements our technical and software expertise.
Are you wondering how the city of Lorient managed to organize its media for all its services? Would you like to find out more about this case study? Contact us to share our experience!
